Global events website

Site
Selection Guide

There are many things to consider when performing a site inspection.
We have prepared the following guide to assist you in the process. Feel free
to print it out and take it with you to help ensure that all of your bases are
covered. And if you need help with the site selection process, contact Global
Events. We’ll be happy to help you find the perfect location for your meeting.

Hotel
Site Inspection Check List


Name
of Property:
Contact
name:
Address:
Telephone:
Fax:
Email:
Website:
General
Information:
Type
of Property:
Downtown Suburban
Resort Airport
Year
Built:
Year
Last Renovated:
Self-parking: Cost: No Cost
Valet: Cost: No Cost
Closest
Major Airport:
Peak
or Non-Peak season:
Check-In
Time:
Check-Out
Time:
Front
Desk Staffing:
Bellman
availability:
Late
night Bellman availability:
Seating
areas in Lobby:
Facilities/Services:
Restaurant(s):
Room Service Yes No
Gift Shop Yes No
Business
Center
Yes No
Health
Club
Yes No
Children’s
Program
Yes No
Concierge Yes No
Pool Yes No
Spa Yes No
Laundry/Dry-Cleaning Yes No
Safety
and Security:
Type
of guestroom key service:
Guestroom
doors:
Safety
chain?
Viewport?
Smoke
detectors:
In guestrooms? Hallways?
Public
areas?
Visual
alarms for the hearing-impaired?
Yes No
Sprinklers: In guestrooms? Hallways?
Public
areas?
24 hour
security staff?
Yes No
Is the
staff trained in CPR?
Yes No
Does hotel
have a disaster plan?
Yes No
Emergency
response time:
Police
response time:
ADA
Compliance (link to government website)
Number
of accessible guestrooms
Accessible
meeting space?
Yes No
Accessible
public areas?
Yes No
Guestrooms:
Room
Type:
Standard
#
Deluxe
#
Suite # Other #
Number
of Non-Smoking rooms:
King # Queen #
Double
Double #
Other #
Amenities: Clock Radio TV
In-Room
Safe
Hairdryer
Coffee
Maker
Iron
Toiletries Mini bar
In-room
safe
Other
#Telephones: In-room
Fax machine?
Data Port?
General
Condition of rooms:
Excellent
Good
Adequate Poor
Meeting
Rooms (obtain diagram(s) of meeting rooms prior to site-inspection)
Location
of registration area
Location
of meeting space(s) in relation to sleeping rooms
Location
of meeting space(s) in relation to each other
General
condition of rooms
Noise
factor (include sounds from connecting rooms)
Conference
Concierge
Yes No
Registration
Area
Public
Area Square footage:
Private
Area Square footage:
Phones
available?
Yes No
If No,
can they be installed?
Price:
Storage/Security
for meeting materials
Yes No
Office
space
Yes No
Square
Footage:
General
Session Room
Square
footage:
Flexibility
of space:
Air
wall type
Obstructions
Ceiling
Height:
Break-out
Rooms (Before site-inspections, list number and size of break-out rooms
required)
Break-out
Room #1
Square
footage:
Solid Walls Air Walls
Built-in
screen?
Break-out
Room #2
Square
footage:
Solid Walls Air Walls
Built-in
screen?
Exhibit
Room
Location:
Square
footage:
Number
of Exhibits that will fit:
Pipe &
Drape:
10’
x 10’:

x 10’:
Table Tops: 10’
x 10’:

x 10’:
Proximity
to meeting areas:
Social
Program areas
In-door
areas:
Location:
Square
footage:
Out-door
areas:
Location:
Square
footage:
Accessibility:
Usage
Restrictions:
In-door
back-up space:

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